Online Application

DOCUMENT RETENTION POLICY

S.No.

Document Type

Retention Period

1

Employee Service Registers

Retained in office till He/She leaves the Institution

2

Purchase bills and Vouchers

Permanent

3

Stock Register for Lab

Permanent

4

Stock Register for Library

Permanent

5

Employee Attendance

Permanent

6

Employee Acquittance

Permanent

7

Office Files

Permanent

8

Scholarship Applications

Permanent

9

Accounts

Permanent

10

Employee Insurance

Permanent

11

Income Tax

Permanent

12

TDS

Permanent

13

Student Group Insurance

Permanent

14

Staff Circular

Permanent

15

Student Circular

Permanent

16

Student Disciplinary Records

Permanent

Admission Record

1

Application

Permanent

2

TC

Permanent

3

Mark Sheet

Retained in office till He/She leaves Institutions

Academics Record

1

Test Papers

2 years

2

Assignments

2 years

3

Library Books

Permanent

4

AICTE Circulars

Permanent

5

Anti Ragging Records

Permanent

6

Industrial Visit

Permanent

7

Sports Records

Permanent

8

Staff Leave Form

Permanent

9

Log Book

Permanent

10

E-Mail

Permanent

11

Website

Permanent

12

Annual Day Celebration file

Permanent

13

Transport Detail

Retained in office till He/She leaves Institutions

14

NSS Records

Permanent

Placement Records

1

Placement Records

2 years

Examinations Records

1

Nominal Roll

Permanent

2

Consolidated Result

Permanent

3

Attendance

Permanent

4

Below 80% Attendance

Permanent

5

Dote Letters

Permanent

6

Institution Letters

Permanent

7

Syllabus

Permanent

8

Staff joining Letters

Permanent

9

Central Valuation Letters

Permanent

10

Detained, Re-admission records

Permanent

11

Internal Marks

Permanent

12

Staff Circular

Permanent

13

Student Circular

Permanent

14

Exam Cell Records

Permanent